IMPORTANT NOTE(MASTER DATA)

IMPORTANT NOTE:

•  Master data is generally not typed by the user, it is selected from the available list. E.g. Debit Ledger name is selected from the available list of ledgers. If ledger is not created, user need to create it first to complete the voucher entry.
•  Non-master data is typed by the user and not selected from available list as it is a non-permanent and it keeps on changing again and again.
•  Sometimes transactional data could also be selected from a drop down list of inputs available to the user. For example, when a GRN (Goods Receipt Note) is created by the Stores/Warehouse personnel, they might only select the open purchase orders available in the system and input actual quantities received. In this case, many fields required to complete the transaction is pre-filled by the system and the user is not allowed to edit those fields.
•  Master data is selected from the available list of masters (e.g. Ledgers) to maintain standardization as we need to collect all the transactions relating to one master data at one place for reporting. E.g. All cash transactions are collected in Cash Ledger for reporting purpose, all transactions relating to capital are collected in Capital Ledger for reporting purpose.
• While inputting the information, user is forced to select master data from the available list just to avoid confusion while preparing reports. For example - same ledger name may be written differently

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